Job duties:
I. Dealer daily docking and communication
1. Responsible for daily consultation and information transmission of cooperating dealers, receiving dealer order requirements, synchronizing policies, activities, product materials, quotations, delivery dates and other information;
2. Record dealer feedback issues (after-sales, quality, delivery time, policy objections), classify and summarize and follow up the progress of sales/after-sales processing, and respond to dealers in a timely manner.
II. Follow-up of orders and shipments
1. Dealer order entry and verification (model, quantity, price, billing period, delivery address) to confirm order compliance;
2. Connect with PMC/warehouse to follow up production scheduling, shipping, and logistics information, synchronize logistics order numbers to distributors, and track arrival and receipt;
3. Order ledger maintenance: Establish a dealer order schedule to record orders, shipments, refunds, and exceptions.
III. Documents, Reconciliation and Payment Collection Assistance
1. Organize sales contracts, delivery notes, sign receipts, and assist in financial invoicing;
2. Reconcile the current statement with the dealer on a monthly basis, sort out the reconciliation information, and follow up the reconciliation confirmation;
3. Assist the dealer in reminding the dealer of the payment due, register the payment return account, count the overdue amount, and report it to the sales supervisor.
4. Channel data statistics and reports
1. Statistics of monthly/quarterly purchase, shipment, inventory, sales, and rebate data of each dealer;
2. Prepare channel sales reports, distributor purchase and sales inventory reports, and activity completion reports;
3. Collect dealer terminal sales data, collate competing products and market information, and regularly summarize and report.
V. Channel activities, rebates and data management
1. Assist in the implementation of channel promotion activities: event notification, registration, event cancellation, and rebate accounting data collection;
2. Management of dealer files: qualification documents, contracts, authorization letters, business licenses, etc., classified and archived electronic + paper materials;
3. Follow up on the application, registration, and issuance of product manuals, promotional materials, and samples.
VI. Inventory and Prototype Management
1. Follow up the dealer's prototype and spare parts inventory ledgers, check them regularly, and track the borrowing and returning of prototypes;
2. Collect dealer inventory data, feedback on delayed sales/out-of-stock products, and assist the sales supervisor in inventory control.
VII. Other support work
1. Assist in the preparation of dealer meetings: notifications, attendance statistics, information preparation, and meeting minutes;
2. Complete other channel-related ancillary work arranged by superiors.
Requirements:
1. College degree or above, marketing, business, secretarial and other related majors are preferred;
2. At least 3 years of relevant experience in sales assistants/channel assistants/dealers, with experience in the electronics, industrial control, and inverter industries preferred;
3. Proficient in Excel (PivotTable, VLOOKUP, ledger production), Word, ERP/Kingdee system is preferred;
4. Careful and rigorous, sensitive to numbers, good at checking accounts and documents, and strong ability to organize documents;
5. Good communication skills, ability to connect with external distributors, patience, and basic business awareness;
6. Organized work, multitasking, and strong sense of responsibility.